• Step 1:
  • Meet with the Mathematics Department payroll coordinator, Michael Munz when starting employment.
    • Bring ID for verification of employment eligibility. For a full listing of accepted identification documents, click here for the Employment Eligibility Verification (I-9) form. Non-U.S. citizens please see additional information. You can fill out the form in advance or at the time you meet with the Payroll Coordinator and she will verify your ID.
• Step 2:
  • Fill out forms and give them to the Payroll Coordinator. W-4 and I-9 are required for all employees. Additional forms may be required for nonresident aliens (see below).
    • Personal Data Form
    • Check In Sheet

  • Faculty who are US Citizens or Permanent Residents:
    • IRS Form W-4
    • IRS Form W-4 in Spanish
    • IRS Form I-9 (The list of accepted ID documents is on page 4 of the I-9.)
    • W2 Replacement Request Forms

  • Faculty who are Nonresident Aliens:
    • IRS Form 8233 to claim a tax treaty exemption of withholding from regular income, and instructions.
    • Foreign National Payment Data Sheet (UW Form 1007) and instructions.
  • Online Direct Deposit Setup: http://f2.washington.edu/fm/payroll/employees/my-pay/direct-deposit
  • Affirmative Action Form

  • Other Information:
  • Paydays: http://f2.washington.edu/fm/payroll/employees/my-pay/paydays

• Step 3:
  • Complete the Academic Staff Orientation on the Academic Human Resources website. The orientation provides important information on UW policies including:

    • How to get a UW faculty identification card (Husky Card).

    • How to obtain your benefits. Benefit forms: https://www.washington.edu/admin/hr/benefit/forms/index.html. Note from https://www.washington.edu/admin/hr/benefits/benorient/packet.faculty.html: "Employee Enrollment Guide: Understanding Your Health Coverage":

      "Permanent Employees: If you are expected to work at least half-time per month for more than six months, your eligibility will begin on the first day of employment. Coverage begins on the first day of the month following your date of employment. (An exception is made if you begin work on the first working day of the month; in this case, coverage begins that day.)"

      Example: If your appointment begins on June 1, 2008, coverage begins at the beginning of that month (June 1, 2008); if your appointment begins on June 4, 2008, coverage begins the first of the following month (July 1, 2008).

      If you are here on a J-1 visa and do not start your appointment on the first of the month (or the first working day of the month), you will need to purchase health insurance coverage for the few days or weeks until your coverage with the university's policy starts to meet the "Insurance Compliance Statement" at the Office of International Students and Scholars. This is in addition to the medical evacuation and repatriation insurance that is required.

• Step 4:
  • Create your UW NetID: This becomes your "@u" email address (Dante or Homer login name and password). Go here to obtain your UW NetID. Note: This can be done only after the Mathematics department payroll coordinator has entered you into the Online Payroll Update System (OPUS). Once she has entered your appointment she will provide you with your Employee ID (EID) number and your Private Access Code (PAC), both of which you will need to set up your UW NetID.

• Step 5:
  • Create your Mathematics email account: Once you have set up your UW NetID send the login name to the Payroll Coordinator (sheetz [at] math.washington.edu) and she will request your "@math" email address.

MORE INFORMATION:

MyUW: With the UW NetID students, staff, and faculty can access their MyUW webpage with information and links o UW Administrative sites, Human Resources, Benefits, and other campus department and services. Access at bottom of UW home page (http://www.washington.edu) or direct link (http://myuw.washington.edu).

Employee Self-Service: A secure link through MyUW with personal employee information on earnings, taxes, insurance benefits, etc. Graduate Students are encouraged to set up direct deposit of their paycheck through ESS and are required to update their contact information at this site. The site can be located directly at https://www.washington.edu/admin/payroll/ess/ess.cgi or through a link on MyUW.

CONTACT INFORMATION:

• Mathematics Administrator: Michael Munz, 543-6163, munz [at] math.washington.edu

• Grants and Contracts: Susan Malti,543-1152, malti [at] math.washington.edu

• Payroll Coordinator: Michael Munz, 543-6163, munz [at] math.washington.edu

• Travel: Michael Munz, 543-6163, munz [at] math.washington.edu or Chris Bonneu, 543-1150, chrisb49 [at] math.washington.edu

• Purchasing: Michael Munz, 543-6163, munz [at] math.washington.edu, Rose Choi, 543-1151 rosechoi [at] math.washington.edu , Chris Bonneu, 543-1150, chrisb49 [at] math.washington.edu

• Assistant to the Chair: Rose Choi, 543-1151, Rose Choi [at] math.washington.edu

• Computer Facility: Contact help [at] math.washington.edu
  • Steve Sheetz, 543-6303, sbsheetz [at] math.washington.edu
  • Kevin Loranger, 685-2752, kevinlor [at] math.washington.edu
  • Help line, 616-9310