• Step 1:
  • Meet with the Mathematics Department payroll coordinator, Michael Munz when starting employment.
    • Bring ID for verification of employment eligibility. For a full listing of accepted identification documents, click here for the Employment Eligibility Verification (I-9) form. Non-U.S. citizens please see additional information. You can fill out the form in advance or at the time you meet with the Payroll Coordinator and she will verify your ID.
• Step 2:
  • Fill out forms and give them to the Payroll Coordinator. W-4 and I-9 are required for all employees. Additional forms may be required for nonresident aliens (see below).
    • Check In Sheet

  • Students who are US Citizens or Permanent Residents:
    • IRS Form W-4
    • IRS Form W-4 in Spanish
    • IRS Form I-9 (The list of accepted ID documents is on page 4 of the I-9.)
    • W2 Replacement Request Forms

  • Students who are Nonresident Aliens:
    • IRS Form I-9 for foreign nationals
    • Foreign National Payment Data Sheet (UW Form 1007) and instructions.
    • IRS Form 8233 to claim a tax treaty exemption of withholding from regular income, and instructions.
    • IRS Form W8-BEN to claim a tax treaty exemption of withholding on a scholarship or fellowship
    • IRS Form W-4 (If not claiming tax treaty exemption. See IRS Form W-4 instructions for Nonresident Aliens)

• Step 3: Online university forms. Use your UW NetID (Dante or Homer login name and password) to log on. More about your UW NetID at https://uwnetid.washington.edu/newid/.
  • Online Direct Deposit Setup: http://f2.washington.edu/fm/payroll/employees/my-pay/direct-deposit
  • Affirmative Action Form

  • Other Information:
  • Paydays: http://f2.washington.edu/fm/payroll/employees/my-pay/paydays
  • Student Employment Links: http://www.washington.edu/admin/hr/jobs/student_empl_links.html

MyUW: With the UW NetID students, staff, and faculty can access their MyUW webpage with information and links o UW Administrative sites, Human Resources, Benefits, and other campus department and services. Access at bottom of UW home page (http://www.washington.edu) or direct link (http://myuw.washington.edu).

Employee Self-Service: A secure link through MyUW with personal employee information on earnings, taxes, insurance benefits, etc. Graduate Students are encouraged to set up direct deposit of their paycheck through ESS and are required to update their contact information at this site. The site can be located directly at https://www.washington.edu/admin/payroll/ess/ess.cgi or through a link on MyUW.

CONTACT INFORMATION:

• Mathematics Administrator: Michael Munz, 543-6163, munz [at] math.washington.edu

• Grants and Contracts: Susan Malti,543-1152, malti [at] math.washington.edu

• Payroll Coordinator: Michael Munz, 543-6163, munz [at] math.washington.edu

• Travel: Michael Munz, 543-6163, munz [at] math.washington.edu or Chris Bonneu, 543-1150, chrisb49 [at] math.washington.edu

• Purchasing: Michael Munz, 543-6163, munz [at] math.washington.edu, Rose Choi, 543-1151, rosechoi [at] math.washington.edu, Chris Bonneu, 543-1150 chrisb49 [at] math.washington.edu

• Assistant to the Chair: Rose Choi, 543-1151, rosechoi [at] math.washington.edu

• Computer Facility: Contact help [at] math.washington.edu
  • Steve Sheetz, 543-6303, sbsheetz [at] math.washington.edu
  • Kevin Loranger, 685-2752, kevinlor [at] math.washington.edu
  • Help line, 616-9310